Three rules for recording team meetings. Three are plenty.
Consent at the start, visibility limited to attendees, a 30-day default. Written on one page, reviewed each quarter.
Teams that record meetings well do not have long policies. They have three rules everyone can repeat.
Rule 1: Say it at the start
“I'm recording this so we get the decisions right. Anyone object?” Ten seconds, every time, even with people who already know. The announcement is the consent.
Rule 2: Attendees only
The recording and the notes go to the people who were in the room, by default. Sharing beyond that is a decision someone makes on purpose, with a password if it leaves the team. CoHear's share settings default to this.
Rule 3: Thirty days, then delete
Keep the notes, delete the audio after thirty days unless someone has a reason to keep it. Most recordings are never played back after the first week; the ones that matter get flagged early.
